Once you have finished your project for the grant you were awarded please fill out this report form within 30 days.
We ask all grantees to submit a final report to stay in good standing to receive future funding from OVAC.
The form includes short answer questions and a field for you to upload support materials such as and budget, photos, or videos that document your project.
If you have questions please contact the Administrative and Artist Relations Manager, Ariana Weir at ariana@ovac-ok.org
Once you have finished your Thrive project please fill out this report form within 30 days.
We ask all grantees to submit a final report to stay in good standing to receive future funding from OVAC.
The form includes short answer questions, demographic questions about you and your collaborators and a field for you to upload support materials such as budget, photos, or videos that document your project.
If you have questions please contact the Administrative and Artist Relations Manager, Ariana Weir at ariana@ovac-ok.org
Do you have a large, public project you want to launch, but need some funds to make it happen? A fiscal sponsorship from OVAC allows you to use our 501(c)(3) status to solicit donations giving your donors the benefit of a tax receipt and allows you to apply for grants that require a 501(c)(3) status. After reviewing the FAQ below, reach out to us to see if your project qualifies!
FAQs:
What is fiscal sponsorship?
Fiscal sponsorship allows an individual or group to use OVAC’s 501(c)(3) status to solicit donations, giving the donors the benefit of receiving a tax receipt for their donation as it goes through OVAC. It also allows the individual or group to apply for some grants that require backing from a nonprofit organization.
What is the difference between a grant and fiscal sponsorship?
Fiscal sponsorship is not a funding program. Instead, it enables individual artists and artist-run organizations to use OVAC’s charitable 501(c)(3) status to raise tax-deductible money through grants and individual contributions.
Grants, on the other hand, are monetary awards to individuals.
What kind of projects qualify?
All projects must align with OVAC’s mission of supporting Oklahoma’s visual arts and artists and their power to enrich communities. Fiscal sponsorship is only for a specific project and is not intended to last indefinitely to support an artist’s career. Fiscally sponsored projects must benefit the public in some way. That could include a subject screening, exhibition, performance or talk, exploring an issue, or otherwise offering an opportunity for an underrepresented group of people. Because donations to fiscally sponsored projects are tax-deductible, projects must add value to the public sphere and not only benefit the artist’s private gain.
Can I keep an artist’s fee from the amount fundraised?
Yes, we believe in paying artists for their work! We expect for you to include an artist’s fee in your budget. As a guideline, project managers generally don’t get paid more than 20% of the budget, yet it varies from project to project.
Is there a cost?
All applicants must be a current OVAC member. OVAC retains a 4% administration fee of the funds raised.
Will OVAC fundraise for me?
No, but we will promote your project on social media to help build awareness.
Does OVAC have any creative control over the project?
No. Projects that are fiscally sponsored by OVAC are considered independent contractors and retain their own identity. Project directors retain creative control and ownership of their project/organization.
Do I have to have a US Social Security number or be incorporated in the US to join OVAC Fiscal Sponsorship?
Yes. you must have a social security number or be incorporated as an LLC or corporation in the US.
Do I have to live in Oklahoma?
Yes, you must be a current Oklahoma resident and the public presentation of the project must take place in Oklahoma.
Who decides if my application is accepted?
A committee of OVAC board members carefully reviews each application for mission alignment, quality of the proposal and project, and feasibility of the project.
Can I talk to someone at OVAC before I apply?
Of course! Call us at 405-879-2400 or email Rebecca Kinslow at Director@ovac-ok.org.
Requirements to Apply:
Applications must include the following:
- Project description
- Project budget with both income and expenses
- Resume/CV of key participants
- 10 Work samples (preferably jpegs) or URL for film/video artwork with descriptions
- Artwork sample list
- Letter of support (if applicable)
For questions, contact Rebecca Kinslow at (405) 879-2400 Ex. 4 or Director@ovac-ok.org.
Applications are reviewed twice throughout the year and are due by 11:59 pm on October 15th or March 15th.
Before submission, please review the application form for eligibility. Eligible artists must be 21 years or older, non-student, and Oklahoma residents.
See the Frequently Asked Questions page, you might be surprised what you find. We do have waiting periods for past awardees and restrictions on how many applications you can put your name on for each deadline.
Each Creative Project Grant Application should include:
__Completed application form below
__Artist Resume/CV
__Artist/Writer/Curator Statement (250 words)
__10-15 Artwork samples or URL for video artwork (work samples can include artwork, sketches or concept drawing, writing samples, documentation of curatorial projects, or other relevant work). Please keep video samples limited to 3-5 minutes)
__Artwork sample list (to identify your images)
__Sketches or concept drawing (optional but encouraged)
__Balanced Budget (income = expenses)
__Timeline identifying major milestones to completion
__Secured or potential venues
Applications are reviewed twice throughout the year and are due by 11:59 pm on October 15th or March 15th.
Before submission, please review the application form for eligibility. Eligible artists must be 21 years or older, non-student, and Oklahoma residents.
See the Frequently Asked Questions page, you might be surprised what you find. We do have waiting periods for past awardees and restrictions on how many applications you can put your name on for each deadline.
Each Community/Artist Partnership Grant Application should include:
__Completed application form below
__Artist Resume/CV
__Artist/Writer/Curator Statement (250 words)
__10-15 Artwork samples or URL for video artwork (work samples can include artwork, sketches or concept drawing, writing samples, documentation of curatorial projects, or other relevant work). Please keep video samples to 3-5 minutes.
__Artwork sample list (to identify your images)
__Sketches or concept drawing (optional but encouraged)
__Balanced Budget (income = expenses)
__Timeline identifying major milestones to completion
__Secured or potential venues
Applications are reviewed periodically throughout the year and are due by 11:59 pm on October 15th, January 15th, or March 15th.
Before submission, please review the application form for eligibility. Eligible artists must be 21 years or older, non-student, and Oklahoma residents.
See the Frequently Asked Questions page, you might be surprised what you find. We do have waiting periods for past awardees and restrictions on how many applications you can put your name on for each deadline.
Each Education and Travel Assistance Application should include:
__Completed application form below
__Artist Resume or CV
__Artist/Writer/Curator Statement (250 words)
__5-10 Artwork samples or URL for video artwork. For video, include up to 3 minutes total
__Image list, and if applicable, include file name, medium, date, and dimensions
__Timeline identifying major milestones to completion
__Balanced Budget, meaning expenses are equal to income
__Secured or potential venues
Applications are reviewed periodically throughout the year and are due by 11:59 pm on October 15th, January 15th, or March 15th.
Before submission, please review the application form for eligibility. Eligible artists must be 21 years or older, non-student, and Oklahoma residents.
See the Frequently Asked Questions page, you might be surprised what you find. We do have waiting periods for past awardees and restrictions on how many applications you can put your name on for each deadline.
Each Professional Basics Application should include:
__Completed application form below
__Artist Resume or CV
__Artist/Writer/Curator Statement (250 words)
__5-10 Artwork samples or URL for video artwork. For video, include up to 3 minutes total
__Image list, and if applicable, include file name, medium, date, and dimensions
__Timeline identifying major milestones to completion
__Balanced Budget, meaning expenses are equal to income
__Secured or potential venues
MOMENTUM 2024: CALL FOR GENERAL SURVEY ARTISTS
Oklahoma artists ages 18-30 are invited to submit artwork to the Oklahoma Visual Arts Coalition’s (OVAC) interactive, multi-disciplinary art event Momentum.
ELIGIBILITY:
Momentum is open to artists ages 18-30 who live and work in Oklahoma, or who have a permanent address in Oklahoma. Performance artists, filmmakers, installation, 2D, and 3D artists are all encouraged to. Submissions must have been created in the last two years and may not have been exhibited in previous Momentum exhibitions.
Applicants must be OVAC members to apply. Membership benefits include access to OVAC's members' only resources, inclusion in OVAC's online Artist Gallery, discount for Artist Survival Kit (ASK) workshops, entry fees waived for OVAC opportunities, and more. Student memberships are $25 per year and individual memberships are $45 per year. Join OVAC today.
SUBMISSIONS:
Applicants may submit up to three works to be considered for Momentum. (e.g., if you submit one performance art proposal, you could also submit two paintings)
2D or 3D Art: You may include up to two images of each piece you are submitting. Please only submit a second image if you need to show an additional view or detail. Click here for a quick guide to photographing artwork at home. Or take advantage of OVAC's Photography Studio service for artists.
Performance Art: Submit a brief, written proposal describing the performance, including length and preferred performance space. Include any support materials to illustrate your proposal, such as images of past performances, sketches, videos, etc. Any special equipment must be provided by the artist.
Installations: Submit a brief, written proposal for installations. Include any support materials to illustrate your proposal, such as images of past related artworks, sketches, etc. Any special equipment must be provided by the artist.
Film/Video: Submit a URL that links directly to the video. Include a brief written summary of the video including length. Short films are preferred. Artist must provide equipment for screening all film/video works.
Label all uploaded documents and images with your Last name and the Artwork Title with no special characters of spaces in the file names. (Ex: SmithUntitled1) Images must be jpegs.
TIMELINE:
Oct 6 – General Survey Applications Open
Jan 4 – General Survey Applications Due
Jan 22–25—General Survey Artists Announced
Apr 3-4 – Momentum Installation
April 5-6 – Momentum in Oklahoma City at a location to be announced soon.
AWARDS:
Cash prizes may be selected for $400 Curator’s Choice and $200 Honorable Mention awards. Additionally, a $200 Viewer’s Choice Award is voted by the audience during the event. Artists selected for awards will be notified during the event.
OTHER DETAILS:
OVAC is not responsible, at any time, for the loss, damage, or theft of artwork. Artists are encouraged to carry their own insurance policies. Submission of artwork constitutes an agreement on the part of the artist to the conditions set forth in this prospectus and shall further include permission to reproduce work for publication. Selected artwork must come presentation ready (i.e., framed with wire or d-rings, ready-to-display). Curators reserve the right to refuse works that differ from those submitted or are deemed not presentation-ready. Artists are responsible for the delivery and post-event pick-up of their work. OVAC will retain a 30% commission on all works sold at the event.
Late or incomplete entries will not be accepted.
QUESTIONS:
Questions are encouraged! Please contact ariana@ovac-ok.org.